Administrative & Accounting Coordinator
Closing Date of Opportunity: 1/23/2023
Name or Organization: Arts Commons
Contact Email: employment@artcommons.ca
Website: https://www.artscommons.ca/
Post Content: Reporting to the VP & Chief Operating Officer (COO), the Administrative & Accounting Coordinator is responsible for performing executive-level administrative, secretarial, and entry level financial duties within the Corporate Services department.
When it comes to tackling any task, whether it be scheduling, drafting documents, or looking at numbers and journal entries, you are the ultimate afficionado! You are also a master of time, both in prioritizing your tasks to make sure you are working efficiently or helping the VP & COO in managing their time to keep their tasks and busy schedule on track. You are flexible and adaptable to change – often supporting the team with needed tasks, no matter how big or small, with a positive attitude.
You possess excellent organization, administrative and communication skills as well as basic knowledge of accounting. Utilizing your keen sense of observation and critical thinking abilities, you are able to anticipate needs and resolve any issues with ease. In addition, you value the importance of keeping a tight deadline! Overall, you are a master multi-tasker and person of many talents who others can rely on to always be proactive, willing to help, and get the job done.
Who we are:
Arts Commons is an ecosystem inclusive of artists, resident companies, and community groups. As one of the largest performing arts centres in Canada, Arts Commons strives to break down barriers to cultural participation by providing a modern, open, and inclusive gathering space in a central location.
At Arts Commons:
Our belief
• That equitable access to the arts is a human right
Our responsibility
• To redefine a bold and adventurous Calgary by championing and investing in creativity
Our mission
To be an inspirational force where artists, community and organizations celebrate cultural identities, experience the full breadth of human emotions, and ignite positive change
What we offer:
On top of the excitement of working inside one of Canada’s top performing arts facilities with a team of professionals that share a passion for the arts, Arts Commons offers a competitive salary and a wide range of benefits:
• A collaborative, engaging and values driven work environment
• An annual salary in the range of $45,000 - $55,000
• A comprehensive health and dental benefits package, with RSP matching and access to an Employee & Family Assistance Program (EFAP)
• A positive working culture, keeping employee health and wellness a priority with generous paid time off policies and an annual lifestyle allowance
• A dynamic role that will have you engaging with the arts and communities in many ways
What we value:
We are looking for individuals who share our vision of building a creative and compassionate society, inspired through the arts. Our team is made up of people with a diverse range of interests — singers, actors, musicians, playwrights, coaches, teachers, gamers, bakers, photographers, athletes, dancers. People whose interests encompass the widest spectrum. We even have furry, four-legged friends in the office. We value people who strive to do the right thing, and work to be their best. People with open minds, hearts, and arms.
What you will get to do here:
Working within a fluid and fast-paced environment, the Administrative & Accounting Coordinator is flexible in nature and takes initiative to ensure that the Corporate Services team is supported in all areas to function efficiently.
The Administrative & Accounting Coordinator is responsible for a variety of duties ranging from executive administrative assistance to the VP & Chief Operating Officer (COO), finance support with accounts receivable and accounts payable, as well as other administrative duties in supporting general operations within the organization.
This position utilizes communication and organizational skills to effectively manage the workflow and priorities of the VP & COO and the team, while exuding high levels of confidentiality and professionalism with every interaction.
Strategic Goals:
Support the VP & COO and Corporate Services department by performing administrative, accounting, and operational duties to maintain organized, efficient, and accurate services to successfully advance business objectives.
Where you fit within our ecosystem:
The Administrative & Accounting Coordinator is part of the Corporate Services department. This team is responsible for all the accounting, finance, IT, Capital Projects (CRF) and human resources functions within the organization. This position works closely with all departments, as well as with key stakeholders, vendors, and external community groups and partners.
You will be a great fit if you…
Must haves:
• 2-3 years’ experience in an administrative and/or accounting support role, preferred
• High level of proficiency with Microsoft Office 365, particularly around Outlook, Excel, Work and SharePoint, with excellent computer and technical skills
• Proven ability to build positive working relationships and demonstrated teamwork with internal and external contacts
• Maintain the highest level of confidentiality with all contacts and foster an atmosphere of trust and integrity
• Strong written and verbal skills to communicate with all levels of the organization and its executive team, varying levels of staff, and different internal and external stakeholders
• Strong work ethic and positive ‘can-do’ attitude and ability to exhibit kindness, empathy and understanding
• Approach issues with a problem-solving attitude while exercising independent judgement and ethical decision making
• Effective attention to detail and a high degree of accuracy
• Strong organizational skills with the ability to prioritise tasks, work with constant interruptions, multi-task and adapt quickly to an ever-changing environment while maximizing effective use of time
• Collaborative, solutions-oriented self-starter who actively seeks opportunities and proposes solutions
Nice to have:
• A relevant certificate/diploma/degree from a recognized post-secondary institution or equivalent combination of education and work experience
• A passion for the arts!
If you are interested in applying to this exciting opportunity, please forward your resume and cover letter in confidence to:
Human Resources
205 - 8th Ave SE Calgary, Alberta T2G 0K9
Email: employment@artscommons.ca
Interviews will be conducted on an on-going basis and the job posting will officially close when a suitable candidate is found. For best consideration, please apply by the deadline date. While we hope to fill this position as earliest as possible, our commitment to finding the right candidate may require more time
We thank all interested applicants in advance but will only be contacting those selected for an interview.
If you have any specific questions to ask in relation to the role, please send them to the email address above and a member of our team will do our best to respond to you in a timely manner.
Commitment to Inclusion, Diversity, Equity & Accessibility (IDEA)
As part of our organization’s commitment to IDEA, we work to remove barriers in collaboration with a broad range of voices. Removing these barriers begins with the hiring process. To that end, we are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and providing accessible employment practices. Requests for accommodation can be made at any stage of the recruitment process, and applicants are asked to make their accommodation needs known.
We strongly encourage applicants who identify as part of underrepresented groups, including women, people of colour and those with disabilities to apply. Even if your past experiences do not align perfectly with every qualification, we strongly encourage you to apply anyway! An excitement and passion for Arts Commons can go a long way here, whether it’s in this role or another.