Healthy Campus Alberta Event Assistant (Student Role)
Closing Date of Opportunity: September 19, 2023
Name or Organization: Healthy Campus Alberta, Canadian Mental Health Association, Alberta Division
Contact Email: admin@healthycampusalberta.ca
Post Content: Compensation: $22/hour
Organizational Status: Temporary, part-time
Hours of Work: 16-20 hours per week (minimum 10-12 hours per week Monday to Thursday during the workday)
Supervisor: Healthy Campus Alberta Coordinator
Term of Position: October 16, 2023 – June 30, 2024
Position Location: Work from home (involves travel for in-person meetings and events)
Reporting to the Healthy Campus Alberta Coordinator, the Event Assistant is responsible for planning and facilitating a spring 2024 mental health Summit for the Healthy Campus Alberta Community of Practice.
The Healthy Campus Alberta Wellness Summit has been a flagship annual gathering for Alberta’s post-secondary mental health and wellness community of practice since 2013. The Wellness Summit is a great place to celebrate the amazing work across the province, seek inspiration, learn from others, and connect in community with like-minded people who are passionate about post-secondary mental health and addiction. The Wellness Summit will take place in-person, over multiple days in June 2024.
Involving a high degree of autonomy and collaboration, this position will work closely with the Healthy Campus Alberta team and members of the Community of Practice to facilitate the development of the event agenda, coordination of the Advisory Committee and management of all event logistics for a successful event. In the process of these activities, this position will liaise with multiple partners in the post-secondary, community, and government sectors.
Healthy Campus Alberta (HCA) is a post-secondary community of practice comprised of students, post-secondary service providers, and community stakeholders who are dedicated to supporting post-secondary mental health on Alberta campuses. HCA aims to create an inclusive, collaborative, and community integrated approach to mental health and wellness across post-secondary institutions in Alberta. The community of practice achieves this through accessible and sustainable program ideas; sharing best practices and research; and fostering a culture of support and compassion for all post-secondary institutions across Alberta, all while recognizing their unique needs for success. The HCA staff team works to facilitate and support the life of the Community of Practice.
The location for this position is flexible. The Healthy Campus Alberta team works remotely using various online platforms. Some travel will be required for in-person meetings and events. This position is part-time for 16-20 hours per week. Work times are flexible, however, to support team collaborations and accommodate meeting times, this position requires a minimum of 10-12 hours per week to be worked Monday to Thursday during the workday (9:00 a.m. to 5:00 p.m. MT).
This position is offered through Healthy Campus Alberta, a named project under the Canadian Mental Health Association, Alberta Division.
Position duties will include the following:
● Research and identify relevant topics for the Summit in consultation with the HCA Team and Summit Advisory Committee
● Facilitation of the Summit Advisory Committee including organizing meeting schedules, preparing agendas, and updating on actions
● Review previous Advisory and community feedback to gather relevant ideas to contribute to the planning of this years Summit and related activities
● Work with the HCA Team and Summit Advisory Committee to develop the theme, subthemes, and learning objectives for the 2024 Wellness Summit
● Support the planning and logistics for the Wellness Summit including booking rooms, preparing facilitation materials, taking notes, synthesizing outputs, administering surveys, attending, and providing day-of support
● Coordinate an invitation to the community of practice for presenters at the event
● Coordinate meetings, communication and support for event presenters, keynote speakers and panelists
● Gather and share promotional content with the CMHA Alberta Communications Team
● Collaborate with other members of the Healthy Campus Alberta team to evaluate the effectiveness/sustainability of the event and make recommendations for improvement
● Active participation in the Healthy Campus Alberta team including attending orientation day, weekly meetings, events and interacting on the online team platform
Qualifications
● The successful candidate should possess the following:
○ Interest in and understanding of post-secondary mental health
○ Current enrollment in a program at an Alberta post-secondary institution
○ Experience in event planning and management
○ Completion of post-secondary course work related to event planning, adult learning, community engagement, or administration is preferred
○ Demonstrates initiative, adaptability, ability to problem solve, and a willingness to learn
○ Ability to work independently and manage tasks
○ Superior attention to detail skills and organization
○ Possesses tact and discretion and maintains confidentiality
○ Excellent verbal and written communication skills
○ Computer proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Microsoft Office Business Essentials (SharePoint, Teams)
○ Experience with videoconferencing / online event management software (Zoom) is an asset
○ Experience in service-related fields, student government, club or event planning, theatre production, online event planning is an asset
Application Requirements - please send via email by September 19th, 2023 to admin@healthycampusalberta.ca
● Must include a resume
● Must include a cover letter which includes information of their current program of study (including degree/specialization, and year), and academic institution (including city/town), and contact information