Services
Services
AUArts SA provides a variety of physical and digital services for our student body. Read on to learn what is available to you!
Directory
!!ALERT!! Newsletter | Bar Service | Classifieds | Float Kits | Health + Dental Plan | The Nest | Popcorn Machine | Resource List | Student Community Pantry
The AUArts SA releases a monthly newsletter titled the !!ALERT!!, which contains information relevant to students attending AUArts. New issue is released the first Monday of every Month between September - June.
!!ALERT!! Newsletter
Looking for bar service at your on-campus event? AUArts SA is licensed and authorized to provide a mobile bar cart stocked with alcoholic and non-alcoholic beverages and staffed with a bartender.
Bar Service
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To request a bar you must notify the AUArts SA office a minimum of 14 days before the posted event date.
Event organizer fills out Event Form.
Filled-out event form is brought in-person to AUArts SA Office or emailed to office.sa@auarts.ca for approval.
Services Manager or Executive Director reads over form and ensures event adheres to the Bar Booking Policy and:
If event adheres, form is signed and emailed back, or physically returned to event organizer. An Outlook calendar event marked PENDING is created, and the event organizer is invited. A Bartender is booked for the requested time.
If an event does not adhere, form is returned to event organizer with feedback regarding policy adherence. Event organizer can then update form and re-attempt submission.
Event organizer submits signed form to Campus Operations. This includes additional signatures for services such as security, maintenance, AV, etc. as needed.
This form must be submitted a minimum of two weeks from event date.
Once the event is approved by AUArts, calendar event is marked as APPROVED.
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Bar Services are booked exclusively through the AUArts Events Form.
Bar Services must be booked a minimum of two weeks before event date.
Bar Services must be booked a minimum of 2 hours to a maximum of 4 hours.
Special exceptions can be made to this upon approval from the Services Manager.
Bar Services must start and end at the same time the proposed event starts and ends.
Event organizer must be an AUArts entity (AUArts Admin, Technician, Faculty, Illingworth Kerr Gallery) or an approved AUArts SA entity (Marion Nicoll Gallery, Student Life, Show + Sale, or approved student group – contact AUArts SA Programs Manager for list of approved groups)
Bar Services are limited to the following areas:
AUArts Main Mall (upper, mid, lower)
Cafeteria Seating Area
Room 371
These are the only areas alcohol is licensed for. Alcohol cannot leave these areas. Alcohol cannot move into or through hallways or stairwells.
Events are required to have security present (subject to a security fee) if:
Bar is scheduled for over 2 hours, or if bar services overlaps with another bar booking that would make the bar services last over two hours.
If there are multiple bars booked in separate locations.
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Bartender(s) will arrive for their shift 30 minutes before the event begins and begin setup at this time. Alcohol is not served until the time the event begins.
Alcohol service concludes (last call) 30 minutes before the event ends. The SA bar will continue to serve non-alcoholic beverages at this point, until the bar service concludes.
If the bar makes less than $75.00 in revenue the event organizer will be invoiced a 25$ booking fee via Square.
Policy
Liquor is provided by AUArts SA. All bar revenue is absorbed by AUArts SA, and applied to bar operations and AUArts SA Community Pantry expenses. External alcohol is prohibited.
It is mandatory that patrons provide ID if they appear under 25, if they wish to be served alcohol. If a patron appears intoxicated they will be cut off from bar service.
Alcohol cannot leave the booked area, or move into/through hallways or stairwells.
Classifieds
Looking for jobs, gigs, calls, and relevant opportunities? Have an opportunity? Look no further than our Classifieds, updated every Monday.
AUArts SA can provide a Float Kit for your event so you can accept all forms of payment.
Book a Float Kit
This kit includes:
A float with 100$ cash.
A contactless Square Reader (For tapping phones + cards and inserting cards).
A swipe Square Reader reader (for swiping cards),
A charging cord.
Please note that you must have a phone or tablet with a Square Account to use a Square Reader. AUArts SA does not provide a Square Account.
Terms + Conditions
Float Kits are available for use by AUArts Student Groups, Galleries, and Departments.
All bookings must be received a minimum of 7 business days before the date of event.
All bookings are confirmed on a first-come first-served basis.
After use Float Kits must be returned to the SA with it's starting amount of cash and with the Square Reader in clean, working condition.
Borrowers will be charged for any missing funds from the float's starting amount.
Borrowers can separate and remove their cash sales from the starting amount.
A warning will be issued for Readers returned in unclean condition.
Borrowers will be charged the full replacement cost for lost, stolen, or damaged Readers.
Failure to provide payment will result in a ban from use of the Float Kits.
Float Kits
Any student enrolled in 3 credits or more at AUArts is enrolled in the Health + Dental plan.
For more information on your Health + Dental plan visit this page.
Health + Dental Plan
Located on the fifth floor in AUArts, The Nest is a communal student space run and maintained by AUArts SA. The Nest is maintained by our VP Student Life.
Dim-lit, sensory-friendly , color-changing lights
A cozy space to host events and meetings, hang out, perfect for naps!
Free snacks!
The Nest
Popcorn Machine
AUArts SA's Popcorn machine is a great way to attract people to your event, and comes stocked with everything you need -- Popcorn Packs, bags, napkins, and cleaning supplies.
Book the Popcorn Machine | How to Use the SA Popcorn Machine
Terms + Conditions:
The popcorn machine is available for use by AUArts Student Groups and AUArts staff.
All bookings must be received a minimum of 7 business days before the date of event.
All bookings are confirmed on a first-come first-served basis.
There is a non-refundable 25$ booking fee for use of the popcorn machine. Bookings that extend longer than a day are subject to an additional 15$/day fee.
Student Groups are required to pay applicable chargers before date of rental.
Payment can be made with cash, credit, or debit.
AUArts staff may pay upfront or can provide an account # for invoicing.
After use the machine must be returned immediately to the SA in clean condition.
A 25$ cleaning surcharge will be applied if a machine is returned unclean.
Borrowers will be charged the full replacement cost for lost, stolen, or damaged equipment.
Failure to provide payment may result in a ban from use of the popcorn machine
An extensive list of resources for AUArts students and alumni, from Academic to Finance to Mental Health.
Resource List
Student Community Pantry
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The Student Community Pantry provides a short-term solution to student food scarcity for Students at AUArts.
The Pantry is funded in part by AUArts, revenue from the AUArts SA Bar, and through in-kind food and monetary donations.
Inquiries regarding the pantry can be forwarded to services.sa@auarts.ca.
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The intent of the Student Community Pantry is to provide a short-term solution to students experiencing food scarcity.
We encourage you to take what you need.
Due to funding limitations there is limited stocked available Please be mindful of this when taking items.
We encourage students to check out the Food section of our Resources Board for additional assistance.
The Pantry is restocked and cleaned twice per week — Mondays and Wednesdays. During the school year.
We are currently a non-perishable pantry, with plans to expand in the future.
There is a Art Supply Exchange, take what you need, leave what you don't!
Do you have feedback? Fill out our feedback form here!
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The Pantry is located on the 2nd floor of AUArts, by the cafeteria. It is behind locked doors that require key-card access by AUArts students, faculty, and staff.
The pantry is wheelchair accessible, and is open during the campus operation hours of AUArts.
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AUArts students, staff, admin, and faculty are encouraged to drop donations off at our donation bins.
Donation bins are located
In front of the AUArts SA office.
In the pantry area.
In the AUArts staff lunchroom.
These bins are emptied and cleaned weekly.
Donation Guidelines
Have a donation for the pantry? That’s great! Please ensure it adheres to our guidelines before dropping off:
All donations must be sealed, non-perishable items. They must be in their original packaging. Items that have been previously opened are not accepted. Severely damaged items will not be accepted.
All donations must be within their expiration date. Expired items will be discarded.
