Community Development and Support Facilitator - Arts, Culture and Heritage
Closing Date of Opportunity: Sep 27, 2024
Name or Organization: City of Spruce Grove
Contact Email: cdunnigan@sprucegrove.org
Website: www.sprucegrove.org
Post Content:
THE OPPORTUNITY
This position provides high quality and strategic support to community groups and individuals whose efforts are grounded in the desire to positively contribute to the community’s quality of life. Providing relevant, timely and meaningful support that results in quality grass- roots community programs, events and services, as well as organizational sustainability and development, by strengthening community leadership, collaboration and innovation with community groups and citizens. Through positive relationship development, they encourage community ownership, contribution and issue resolution, while professionally representing corporate priorities, resource limitations and processes. Demonstrating effective facilitation and strategic planning skills and a solid understanding of board governance, fund development/grant writing and applicable legislations. This position is responsible for providing support in the areas of special events, issue management, facility development, and program service delivery. They are responsible to lead and/or support the creation, coordination, delivery, and evaluation of community building initiatives, which are corporately and/or community initiated. This position will be assigned a specific portfolio and/or areas of focus (e.g. culture, sport, heritage, recreation, arts, special events, etc.) and reports to the Community Development and Support Supervisor.
This is a temporary 12-month (1-Year) term position with a salary range of $86,486.40 - $102 793.60.
RESPONSIBILITIES 1. Community Development
• Recognizing and assuming the appropriate role, supports community development and community capacity building initiatives by determining service levels and appropriate service delivery that aligns with corporate and Council's strategic goals and priorities.
• Facilitates the involvement of the community to identify needs and priorities for the development of community-led programs, services, and resources.
• Initiates processes and strategies to engage participation and identify community needs, interests, gaps, challenges, and opportunities and develops strategies to meet these needs in an effective manner.
• Identifies opportunities for community engagement in the planning and delivery of recreation, parks and culture and related initiatives using a variety of techniques to maximize participate and desired outcomes (International Association Public Participation (IAP2)– Inform, consult, involve, collaborate, empower, etc.)
• Establishes and maintains effective links, networks and collaborative relationships with internal departments, external organizations, and allied partners to offer and promote quality of life opportunities for citizens.
• Devise and administer community support initiatives, such as training and workshops, ensuring outcomes are measured consistently.
• Establish and maintain a diverse list of appropriate resources for information and referrals.
• Provide support to identified partners in the (re)development of community-owned/operated recreation and culture facilities.
• In conjunction with supervisor and other departments or work units, support the development of communication plans and public participation strategies using the International Association of Public Participation framework.
• Monitors the vitality of community recreation, arts, culture, heritage, and sports groups, noting concerns and strategies for support.
• Identifies and develops community capacity, leadership, resources and support to meet needs and priorities.
• Responds to difficult, controversial and/or complex issues, often without guidance, in regard to issues such as community relationships, corporate bylaws, policies and procedures, department philosophy and principles, standing agreements with partners and future planning and direction.
• Recognizes and understands the implications of emerging issues which may have broader significance and works with the supervisor and area work team to develop solutions.
• Ensures that where programs, services or resources are provided or shared, clear expectations and accountabilities are established with community groups and individuals.
• Commits department resources within assigned parameters.
• Has knowledge and understanding of community issues and identifies opportunities for department initiatives, which would contribute to mitigating strategies and solutions.
• Initiates processes and strategies to facilitate community involvement in service delivery through information requests concerning different types of programs and services, review and understanding of trends and discussions with related community organizations.
• Facilitates, provides resources and/or training opportunities related to program, event, and service delivery, planning, evaluation.
• Facilitates, provides resources and/or training opportunities, in the context of not-for-profits and board development, leadership, governance and policy development to meet community and internal needs to enhance the effectiveness of volunteers and paid staff.
• Assists the community in identifying and leveraging government or private funding opportunities.
2. Relationship Building and Networking
• Develop professional, collaborative relationships with appropriate neighbouring municipal representatives to work in partnership to support community-led goals regarding recreation, sport, art, culture, heritage, and event opportunities in a regional context.
• Build and foster professional relationships with public, residents, institutions, community groups and other partners.
• Establish, plan, implement and evaluate programs related to recreation, sport, arts, culture, heritage, and community development.
• Draft agreements, leases, contracts, and service arrangements with identified groups that accurately reflects the relationship with the City.
3. Leadership
• Provides consultation and guidance to community organizations in the
recruitment, development and retention of paid staff and volunteers, as required.
• Ensures risk management and safety standards, which are aligned with legislation and/or corporate standards are followed for staff and volunteers.
• Comply with City’s policies and procedures and contribute to a positive safety culture.
• Take all practical steps to always work safely and ensure other staff members are also working safely.
• Report all health and safety incidents, near misses as required in a timely fashion.
• Participate in regular Health and Safety meetings and relevant health and safety training as required.
• When assigned, provides leadership internally for department and inter-department initiatives, processes or planning.
• Provides leadership and/or support for community and corporate initiatives, projects, processes, or planning when assigned.
• Participates actively in the strategic and service planning activities of the work unit and cross-departmental work groups, demonstrating a good understanding of corporate planning documents, tools and how they are applied.
• Research trends, best practices and current issues related to the community’s needs, issues and corporate priorities.
• Acts as a City liaison within the community, ensuring integrity, respect, accountability and confidentiality are standard.
• Is able to clearly articulate the benefits, values and outcomes related to participation in recreation, sport, arts, culture, heritage activities, and community events.
• Provides information and support to community groups while maintaining and aligning with corporate priorities.
4. Community Special Event Support
• Support local sport, recreation, arts, culture and heritage organizations, schools, and other community partners in the creation, attraction and delivery of community events.
• Support community-initiated and/or led community events with planning tools, meeting corporate requirements and permissions, and
identifying potential challenges and solutions.
• Using examples, tools and feedback, support marketing, grant applications for hosting, site logistics, coordinate supports required, develop relationships with community partners to help assist with tournament details, and increase economic benefit to the community.
• Guides and facilitates community-led special event planning following corporate procedures and processes.
• Using corporate priorities, tools and policy, recommends levels of support to supervisor for community-led special events.
• Ensures that permissions, permits, fees, corporate contributions, limitations, exceptions and scheduling conflicts are all addressed and documented.
• Facilitates evaluations and de-briefs with inter-departmental representatives to make recommendations for future events.
5. Administration
• Creates succinct and professional reports, presentation materials and communications (emails, letters).
• Effective records management as per corporate and legislative standards (FOIP).
• Complete all required reporting, financial reconciliation and measurements as required.
• Support Emergency Management as assigned.
6. Other Duties
• Understand and adhere to City policies, procedures, and standards, whether written or implied, as amended from time to time.
• Contribute to a positive safety culture by always acting in a safe manner and complying with City safety policies and procedures for staff and contractors.
• Act as a steward of the City's Corporate Culture by following the “Values, We Live By”.
• Perform other job-related duties.
QUALIFICATIONS
• Bachelor’s degree in Recreation Science or equivalent with Four (4) to six (6) years of related experience.
• Or Technical or Business Diploma; and Minimum eight (8) years’
experience
• Advanced communication skills and excellent presentation skills.
• Ability to work effectively and professionally with all levels within the organization and externally.
• Ability to effectively transfer ideas, concepts, and information into effective and efficient strategies.
• Ability to develop, implement and evaluate innovative plans.
• Ability to work both independently as well as within a multifaceted team environment.
• Strong customer service orientation and the ability to build positive, productive business relationships.
• Enhanced knowledge of Microsoft Outlook, Word, Excel, Teams, and PowerPoint
CONDITIONS OF EMPLOYMENT
• Class 5 Driver’s License.
• Must obtain a satisfactory review of a three-year Driver’s Abstract, with a maximum of six demerits.
• Criminal Record Check Clearance.
• CPR (AED) / First Aid- Level C
NEXT STEPS
• You must apply through this portal to be considered. We do not accept applications through other forums.
• Only those candidates selected for further consideration will be contacted.
WHY WORK FOR US?
• Competitive annual salary • Pension
• Medical & Dental Benefits • Life Insurance
• Wellness Initiatives
• Work/Life Balance
• Recognized General Holidays
• Leave Options
• Flexible Work Arrangements
• Perks
• Positive Work Atmosphere
• Employee Awards
• Volunteer and Fundraising Opportunities • Professional Development